• Administrative Assistant

    Job Locations US-CA-Irvine
    Category
    Administrative
  • Overview

    The position of Administrative Assistant is responsible for providing support to one or more supervisors including, but not limited to gathering data and compiling various; conducting projects and assignments; maintaining files; and issuing all types of correspondence.

     

    Ensures compliance with established Bank policies and procedures. Demonstrates knowledge of, adherence to, monitoring and responsibility for compliance with state and federal regulations and laws as they pertain to this position including but not limited to the following: GLBA (Gramm-Leach-Bliley Act), Regulation Z (Truth in Lending Act), Regulation DD (Truth in Savings Act) Regulation B (Equal Credit Opportunity Act), Dodd–Frank Wall Street Reform and Consumer Protection Act (Dodd Frank Act), Elder Abuse Laws, Bank Secrecy Act in conjunction with the USA PATRIOT Act, Anti-Money Laundering and Customer Information Program, Right to Financial Privacy Act (state and federal) and Community Reinvestment Act.

    Responsibilities

    • Provides day-to-day administrative and clerical support to Special Assets Department.Generates weekly, monthly and special reports as needed.
    • Maintains spreadsheets and update information as needed.Keeps proper record keeping of all relevant documents for all OREO’s. 
    • Responsible for OREO file organization and maintenance by obtaining final and missing documents to ensure each file is complete.
    • Administers the invoice process, including but not limited to, processing vendor approval, collection of invoices, processing of invoices and submission of invoices to accounts payable for payment and any related data tracking.
    • Manages calendars and schedules appointments.
    • Screens incoming calls and correspondence, and responds to routine questions and correspondence.
    • Organizes programs, events, meetings or conferences.
    • Prepares agendas, notices, and minutes for meetings.
    • Provides excellent customer service to internal and external customers. Greets and screens customers and visitors. 
    • Interfaces with internal departments regularly for day to day operations.
    • Develops strong working relationships and excellent communication skills with all levels of the organization.
    • Provides general office support including sending faxes, making copies, scanning, sending out and receiving mail packages
    • Prioritizes and manage multiple tasks and/or projects simultaneously and follow through on issues in a timely manner.
    • Assist in the preparation of regularly scheduled reports
    • Composes general correspondences, memos, charts, tables, graphs, business plans, etc.
    • Proofreads copy for spelling, grammar and layout, making appropriate changes
    • Creates, organizes and maintains files, databases,  and spreadsheets.
    • Arranges travel plans and itineraries, compiles documents for travel-related meetings.
    • Prepares expense reports.

    Qualifications

    • High school diploma and at one year of related experience and/or training; or an equivalent combination of education and work related experience. Educational experience, through in-house training sessions, formal school or financial industry related curriculum, business or financial industry related preferred. Work related experience should consist of secretarial or administrative duties within the financial industry.
    • Speaking, reading and writing in Korean is a plus.
    • Ability to deliver bilingual customer service in Korean, Gujarati, Urdu, Hindi, Chinese, Vietnamese, or Spanish is preferred.
    • Basic secretarial skills to operate automated and standard office equipment.
    • Must be well versed in Microsoft Office Suite. Candidates well versed in Power Point and Visio to prepare board-quality presentations highly desired.
    • Motivated, punctual, energetic and have a professional work ethic.
    • Candidates must have polished communication skills in person, over the phone, and via email.
    • Must possess superior organizational and time management skills and able to work under pressure
    • Work independently and as a team player.
    • Ability to appropriately handle sensitive and confidential information.
    • Must have high level of interpersonal skills to handle sensitive and confidential situations. 
    • Punctual and a self-starter to be able to work within a fast-paced, dynamic, team-oriented environment.
    • Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. 

    We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

     

    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

     

     

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